Process

Below is a detailed textual process flow for “Email Security Consultancy & Rectification” that outlines the step-by-step actions taken from the initial engagement through to the final assurance of secure email correspondence.

Email Security Consultancy & Rectification Process Flow

Step 1: Jacobacci sends a letter to the client, explaining the email security vulnerabilities identified within their current setup.

Step 2: The client confirms their interest in proceeding with actions to secure their email infrastructure.

Step 3: Jacobacci formally introduces the client to Herby Olschewski via email and/or in person to discuss the next steps.

Step 4: Herby sends a preparatory survey to the client via email, or it’s completed in person, to gather necessary information about their existing email system.

Step 5: The client completes the survey and returns the results to Herby using a secure online form.

Step 6: Upon reviewing the survey results, Herby may revert to the client for any clarifications or additional information.

Step 7: Once all necessary information is gathered, Herby sends a calendar meeting link to the client for scheduling a detailed consultation.

Step 8: The client schedules a video call with Herby at a date and time that is convenient for them.

Step 9: During the video call, Herby and the client go through critical email security items, including SPF, DKIM, DMARC, BIMI, TLS, MTA-STS, DANE, DNSSEC, and SSL Digital Certificates.

Step 10: Following the consultation, Herby completes a thorough analysis and carries out any necessary repairs to the client’s email security setup.

Step 11: Herby then creates and sends final reports detailing the actions taken and the current security posture of the email system to the client via email.

Step 12: A completion letter, summarizing the consultancy and rectification actions, is sent to both the client and Jacobacci, marking the formal conclusion of the project.

Step 13: As part of ongoing security monitoring, the client begins to receive a monthly email containing their domain rating and a DNS checkup.

Step 14: The client will also receive DMARC warnings and aggregate reports via email to stay informed of any potential threats.

Step 15: SMTP TLS incident and failure reports are sent to the client via email, providing insights into any security issues encountered during email transmission.

Step 16: Instant DNS record change alerts are sent to the client via email, ensuring they are aware of any alterations that could impact email security.

Step 17: With all measures in place and ongoing monitoring established, Jacobacci and the client can rest assured that all email correspondence is secure, closing the loop on the consultancy and rectification process.

Step 18: Herby Olschewski sends a payment link to Jacobacci for the amount of 2500 Euros, who invoices their client in turn, at the Jacobacci rate.